Website Privacy & Cookies

Our privacy policy outlines the way this website (www.summerschool.ed.ac.uk) and related systems used by the University of Edinburgh Summer School process, store and protect user data and information.

Information about you

Why we collect your information

The information you provide to the University of Edinburgh Summer School is used in different ways depending on your interactions with the website. Visitors may sign up to Summer School mailing lists, register for the Summer School, or submit personal information as part of an application process. In these instances, the information you provide allows us to contact you about upcoming events or courses, inform you of changes to events, or process your application for a specific course. Further details of why we collect information in forms is included next to each form on this site.

In most cases, personally identifying information is stored on University of Edinburgh Summer School servers within the UK. However, the University does use third-party companies to enhance the quality, service and functionality of certain web services available to visitors. We use:

MailChimp - an email communications system

EPay – an online payment system

The University of Edinburgh Summer School remains responsible for the information stored with third-party services and will ensure it is kept securely.


Why we use information about you

Each form will indicate on which legal basis your information is being processed, be it consent or contract.

Legal basis: consent

The University of Edinburgh Summer School principally uses your information under the legal basis of consent. When you enter your information in a form, we specify the purpose and future use of this information. By submitting information to a form, you consent for your details to be used according to the purposes stated above each form. Examples of this include: submitting your information on a course application form (which will be used to process your application) or requesting to be added to a mailing list (which will be used to send you newsletters and information).

As this information is provided on the basis of consent, you are free to withdraw your consent for such use of your information at any time.

Legal basis: contract

The University of Edinburgh Summer School also may process your information under the legal basis of contract, whereby the processing is necessary for a contract you have with us, or because you have asked us to take specific steps before entering into a contract. Application and booking forms typically fall into this category wherein you supply your information because you wish to access a particular service or enrol on a course.


Sharing personal data

As noted above, the Summer School (depending on the form) may disclose information to the following companies: MailChimp and EPay. This will be indicated alongside the form you use to submit your information.


Retention of personal data

The length of time for which we hold your data is dependent on the purpose for which the information was supplied.

Information supplied to support a course application will be retained during the application process until a decision has been reached. If you choose to cancel your course booking prior to the start of the course, you will not be contacted again.

Details supplied for the purposes of registering your interest or subscribing to a newsletter will be retained for 3 years.


Automated processing and profiling

The University of Edinburgh Summer School does not use profiling or automated decision-making processes.


Cookies

The University of Edinburgh Summer School uses cookies, web beacons (also known as remarketing pixels or action tags) and other technologies to improve service, enable the use of third-party services, and to serve interest-based advertising on third-party websites.

The following is a list of cookies we use:

Google Analytics

A tool to monitor visitor behaviour on our website to help us improve our information and services. We do not use this to identify our visitors.

 

Cookie Name Domain Expiration Time Description
_ga .summerschool.ed.ac.uk 2 years after your last visit to the website Used by the University to identify your browser, the times and dates that you interacted with the site recently and the marketing materials or referring pages that led you to the site.
_gat_dedicated .summerschool.ed.ac.uk 24 hours after your last visit to the website Used by the University to identify your browser, the times and dates that you interacted with the site recently and the marketing materials or referring pages that led you to the site.
_gid .summerschool.ed.ac.uk When you close your browser Used by the University to distinguish visitors on our website to generate statistical information about your use of the website.

More information on how Google Analytics cookies work can be found on the main University of Edinburgh website:  View information on Google Analytics use by the University of Edinburgh

You may opt-out of Google Analytics tracking by installing the Google Analytics Opt-out Browser Add-on

Drupal

This website is run on the Drupal content management system (CMS). Drupal sets some cookies in order to improve the user experience and assist in the delivery and function of the site (e.g. to test whether a user has JavaScript enabled.) The following cookies are set by Drupal on this site:

Cookie Name Domain Expiration Time Description
has_js www.summerschool.ed.ac.uk When you close your browser. Determines whether or not JavaScript is enabled so that Drupal can more efficiently perform operations to enhance the user experience.

Additional cookies and services

The University of Edinburgh Summer School also uses additional tools such as Google Maps or Vimeo which may place cookies in your browser. For more information on these cookies and how they are used, please see the University of Edinburgh's information on third-party cookies


Privacy policy changes

The University of Edinburgh Summer School reserves the right to update its privacy policy periodically. We encourage visitors to frequently check this page for any changes to the privacy policy. Your continued use of this site after any change in this privacy policy will constitute your acceptance of such changes.


Further information

If you have any additional questions about our data privacy policy, please contact the Summer School Web Team at: summerschool@ed.ac.uk

The University of Edinburgh Summer School's privacy policy is also supported by the University of Edinburgh's wider privacy policies and guidelines. The following pages contain information about mandatory data sharing, transfer outside the European Economic Area (EEA) and information on how to contact the University's Data Protection Officer.

View the extended Privacy Statement on the University of Edinburgh website